(800) 774-8036

Publicity Coordinator

Burbank, CA
Date Added: September 01, 2021
Software Resources has an immediate job opportunity for a Remote Publicity Coordinator with a major corporation in the Los Angeles area.

Candidates are required to be fully vaccinated against COVID-19. Reasonable accommodations will be considered.

NOTE: This assignment is remote until further notice in the LA area.

  • Organizational skills, Publicity exp., someone that has worked as an admin in a publicity dept, preferably within the music publicity area.
  • Great visual skills creating presentations – PowerPoint or Keynote
  • Excellent writing and communication skills – working with Press Releases,
  • Able to Multi Task.
  • Prefer exp working in SAP – paying invoices is a PLUS. Or have worked with an Internal Payment system and Filemaker Pro.
Duration: 4 month(s)

The Publicity Coordinator supports and reports to all publicists in the department, with direct report to the VP of Publicity.
● Responsible for daily operational activities of the department including researching, compiling, and disseminating daily press and industry clips, updating and researching media database, updating media kit pages, archiving all artist photos, press clips, releases in shared Publicity drive and performing general media relations administrative duties including, but not limited to, event calendaring, mail/package distribution, invoice processing, budget tracking, coordinate vendor set-up, arrange travel for staff and talent, event coordination, departmental ticket buys and expense report processing.
● Creation of press materials as directed by department Directors and VP including, but not limited to, show/event flyers, presentation pieces and invitations, press recaps, artist quote sheets, artist one sheets. Creating and disseminating weekly press blast to outside media as well as internally.
● Process ticket requests for partners and artists.
● Order and maintain all subscriptions for both LA and NY departments including stop and start requests and renewals.
● Order all supplies including, but not limited to, office supplies, cell phones, computers, office equipment, audio equipment, etc.
● Coordinate digital/physical press mailings and distribution of press releases which may include drafting, editing and proofreading fact sheets, releases, media alerts, photo captions, quote sheets, etc.
● Handle tour publicity for Hollywood Records artists, including pitching, coordinating interviews, regional TV studio appearances/ performances and securing concert reviews and previews.
● Research and create influencer database, including discovering potential influencer partners in key tour markets, building relationships with influencer management companies and assist in creation of campaigns.
● Assist with all departmental events including red carpets, award shows, parties and premieres.
● Occasional travel to help with heavy workload periods for press days, major concerts and events.
● Facilitate hiring of vendors for photo processing, glam, wardrobe, etc.
● At all times and in all situations, represent the department in a positive and professional manner.
● One a month, sort and distribute fan mail. This is handled by four department coordinators, who rotate the duty.
● Recycle, tidy up Publicity Department area weekly.

Basic Qualifications:
Previous publicity experience preferred
● Able to prioritize projects and multi-task
● Strong organizational/writing/communication skills
● Must be computer literate and proficient in multiple programs including Microsoft Word, Filemaker, Excel, Power Point, Adobe and Photoshop.
● Minimum three years office administration experience
● Self-motivated, proactive professional capable of working as a member of a team as well as independently.
● A sound work ethic, desire and commitment to accept increasingly greater challenges and responsibilities
● Ability to adapt in a fast-paced work environment

Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!


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