(800) 774-8036

Project Coordinator

Miami, FL
Date Added: April 27, 2022

Job Description:
The Project Coordinator is responsible for tracking all design projects across all phases from initiation to final approval and delivery of final assets. This role will actively coordinate requested, in-progress and upcoming design needs and keep on top of all deliverables and deadlines. He/she will maintain an overall design calendar routinely adding and updating it as necessary. He/she will be responsible for escalating critical delays and juggling deliverables to insure most important priorities are delivered on time. He/she will create and distribute a weekly status to keep appropriate staff informed.

Job Responsibilities:
Meet with the heads of departments to learn about the status of existing projects, and details about new projects being requested.
• Create a schedule for new jobs and assign those tasks.
• Maintain an overall schedule of all design projects including review and approval cycles. Be skilled at defining drop dead dates and getting necessary meetings scheduled well in advance to keep things on track.
• Lead and coordinate external partners and internal team members to keep work moving and make adjustments as needed.
• Review current and future timelines and job statuses with the heads of department, and if necessary, the individuals working on the jobs.
• Reschedule projects based on new or changing priorities.
• Report to management about the current workflow and communicate any possible issues with too much work going to our agencies.
• Work with freelancers and temporary contractors, getting them up to speed on jobs they will have assist with.
• Track in-progress work and ensure necessary hand-offs are happening and deadlines are being met.
• Anticipate potential bottlenecks and come up with contingency plans
• Track invoicing especially when it comes to additional costs due to rush fees.
• Create spreadsheets to track important employee information.
• Transfer data from hard copy to a digital database.
• Update employee information in a database.
• Organize existing data in a spreadsheet.
• Verify outdated data and make any necessary changes to records.

Required Skills:
• Bachelors degree
• Technical Skill
• Experience in coordinating work across teams and with outside vendors
• Proven ability to collaborate with all levels of the organization including VP and SVP-level
• Excellent communication and presentation skills
• Strong problem-solving skills

Experience Level:
• Very organized and detail oriented.
• Cool under pressure.
• People person who is a great relationship builder and can facilitate getting the necessary work done on the original schedule.
• Good judgment and ability to work independently.
• Exceptional customer service skills with a strong sense of urgency.
• High degree of adaptability to changes and ability to flex and adjust as necessary.
• Computer literacy with particular emphasis on Excel, PPT

Don’t delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you’re located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

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