(800) 774-8036

Health & Safety Coordinator

Burbank/Los Angeles, CA
Date Added: April 05, 2022
 
Software Resources has an immediate job opportunity for a Health & Safety Coordinator. This role is Remote in the Burbank/LA area until further notice, but might require physical presence on occasion. There will be weekend work and overtime hours as needed.

Duration: 9 month(s)

MUST HAVES: Written/verbal communication skills (esp written as the main communication is email), manage a Fast-paced environment, Organized, Detail-oriented, Personal skills-works well under pressure and ability to multi task.

Description:
Liaison with title teams to gather information on those to be tested for the upcoming event, interviews, press days, etc. Updates should be available on the shared testing title docs in Office.com. Title team members will connect you via email with the reps/individual to coordinate testing.
  • Liaison with H&S contact(s) to coordinate testing and make sure people are cleared for work.
  • Work closely with Publicity COVID leader to confirm who requires testing for projects and when (e.g. International Tours). Leader to keep team updated on any changes to protocols. Leader to help field any questions regarding testing and protocols.
  • Coordinate testing for those established as requiring testing; which involves but is not limited to the following:
  • Gathering of personal information from reps/individuals to submit test requests to H&S
  • Establish if the testing requires concierge testing based on the individual status (e.g. talent), date/timing of test, location of individual, etc.
For concierge tests:
  • Coordinate timing and test location with rep/individual. Work with H&S to figure out what company can provide the service.
  • Enter the concierge testing request into the H&S shared appointment doc.
  • Get appointment confirmation from H&S and let the client/rep know that the appointment has been confirmed. Follow-up with the client with tester name and mobile number closer to the appointment time.
For non-concierge tests:
  • After finding out the client's address, research the distance between our approved sites and their address. Provide 2-3 options for the clients to choose from. Enter the site and appointment information into the H&S shared appointment doc.
  • Confirm test timing with H&S for the requested site. Once confirmed, send links to the client to fill out to grant H&S access to their results.
  • Once tested, H&S will confirm if they are cleared for work.
Additionally for International Travel:
  • Confirm required test timing for the destination with the Publicity Covid Leader.
  • For UK travel, a day 2 test appointment is required to enter the country and must be entered into the UK passenger locator form any time in the 48 hours prior to arrival in the UK. Coordinate with the rep/individual and H&S to schedule the test.
General tasks/ information:
• Monitor and update title team testing docs for additions/changes. Update when testing is confirmed so the title team knows the testing is being handled.
• Update Publicity COVID team file with testing information.
• Update Master PR COVID Support Calendar.
• Provide receipts if any testing charges needs to go on Jackie Taketani's Pcard.
• Multi-tasking, high attention to detail, good communication and follow-up skills required.
• Be prepared for long hours as the latest number of testing requests per month has exceeded 300.
• Be prepared for possibly working on the weekend as providing testing information or confirming someone is cleared for work for a Monday may be needed.

* Commitment to Safety We are taking a responsible approach to creating environments that allow us to do what we do best – entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for U.S. salaried and hourly non-union employees, as well as all Staff Augmentation/Agency Temporary workers placed on an assignment at a U.S. location.

Basic Qualifications:
• Use of Excel and Word files that will be accessed via google docs or office.com
• Multi-tasking, high attention to detail, good communication and follow-up skills required.
• Be prepared for long hours as the latest number of testing requests per month has exceeded 300.

 

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