(800) 774.8036 | (407) 515.6020

Executive Legal Assistant

Anaheim, CA
Date Added: January 23, 2023
 
Software Resources has an immediate job opportunity for a hybrid/remote Executive Legal Assistant with a major corporation in Anaheim, CA.

Duration: 1+ month(s)

Note: This assignment is hybrid in Anaheim, CA. Work onsite schedule M-W-Th, remote on Tues & Fri. (**this may change to 4 days onsite if the assignment were to extend**)

MUST HAVES: Previous Legal or Law firm exp, Executive Assistant exp, Excellent Communication skills, Multi task, Adaptable, Great team work with other assistants, paralegals and attorneys in the legal department as well as international business leaders and assistants, have a cooperative work style, a strong work ethic and a positive attitude with respect to problem solving and flexible to adjust and work with the demands of varying time zones.

Description:
The Corporate Legal Department at the Resort is seeking an experienced executive assistant to support the Chief Counsel for Disneyland and Disney's international parks and resorts, as well as the Deputy Chief Counsel, head of legal and the other attorneys and paralegals on the Resort Legal team. We are looking for a bright, energetic, upbeat and reliable person who can support the team over a wide range of issues, has strong organizational and communication skills, can manage domestic and international scheduling and travel planning, and will exercise discretion and the highest level of ethics in connection with confidential information. The executive assistant will also provide back-up for other assistants. The executive assistant also will work closely with the Risk Management team. Finally, the executive assistant will interface with the legal team leaders and legal teams at all of our international resorts, as well as with the senior Resort leaders and assistants at each resort location.
• Answering phones, maintaining Outlook calendars and contact lists (including scheduling meetings and calls across domestic and international time zones); faxing, photocopying, scanning, and mailing documents; booking travel; preparing expense reports; tracking matters and key dates; entering attorney time in Serengeti
• Revising and redlining Word documents; drafting or revising and maintaining records of legal correspondence; organizing emails and documents for appropriate filing; assisting in preparation of PowerPoint presentations; preparing and updating Excel spreadsheets (including data entry)
• Maintaining various files, databases, and filing systems for the supported attorneys
• Assisting in review, analysis and reconciliation of invoices and expenses billed by outside counsel and vendors

** This is an on-site role. The company requires on-site workers to be fully vaccinated absent a legally required exemption approved by the vendor. Exceptions to the vendor vaccine requirement apply in states that have laws concerning employer vaccine mandates. Vendor must ensure that any unvaccinated workers follow applicable safety protocols when they are on-site. Specifically, for any of their workers who are not verified as fully vaccinated, it is the vendor's responsibility to ensure that at all times when performing services on-site at a U.S. location or property, those individuals, at a minimum, will wear a disposable face mask certified by ASTM International with an ASTM Level 1 or higher rating (to be changed every day). If the individuals regularly work within three feet of others, the vendor must also implement a secondary mitigation measure such as a face shield or safety glasses. Please note that workers may only remove the face mask if the worker is alone in an office with the door shut, or the worker is six feet of distance from others and actively eating or drinking. Additional safety protocols may be required, as determined in the sole discretion of The Company or its affiliates. If requested, the vendor must inform its contact of any safety protocols the vendor has implemented for any of its workers while on-site at a location or property.

Basic Qualifications:
• A minimum 3+ years of experience supporting executives in a senior corporate or legal position
• Experience supporting a number of executives at one time and appropriately balancing priorities
• Experience supporting attorneys in a large law firm or multi-national corporate legal department is a plus
• Proven proficiency in MS Office, including Word, Redlining, Outlook, Excel, PowerPoint, SharePoint
• Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
• Highly organized, attentive to detail, strong proofreading skills, and ability to multi-task effectively
• Willingness and initiative to learn the various business units supported by the Legal team and Disney processes and procedures
• Responsible, professional demeanor and sound judgment, including maintenance of confidentiality
• Self-directing team player who prioritizes effectively, takes initiative and quickly adapts to changing events while maintaining a positive disposition
• Advanced calendaring and word processing knowledge, including track changes, redlining and comparing documents
• Proficiency in both MS Windows and Mac OS
• Familiarity with SAP Workplace, travel planning and Document Management Systems
• Familiarity with Serengeti Tracker
• Strong general computer and internet research skills
• Existing Notary Public or willing to become a Notary

Required Education:
Degree or an equiv comb of education, training & exp

Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!
 
 

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