(800) 774-8036

Executive Assistant, Business Affairs

Burbank, CA
Date Added: April 13, 2022
Software Resources has an immediate job opportunity for an Executive Assistant, Business Affairs with a major corporation in Burbank, CA. This role is remote in the Burbank area and will be required to be on-site 2 days a week.

Must Haves: Focus on candidates with a background working in or with unscripted content/companies, Redlining skills, proactive, able to make decisions – but ask necessary questions – problem solver, work on a very active desk, entertainment exp, manage heavy phones, prioritize activities, the desire to learn and/or have an interest in the are would be a great asset.

Nice to Have: Worked 1 year in a Legal area or in BA at an agency, that would be great, or someone that has gone to law school, but NOT practiced law/worked as an attorney.

Duration: 8 month(s)

This job is different than many because it offers a look under the hood into the business of producing movies and television for kids and families. This role is a key member of a fast-paced team that makes deals to license or produce everything you see on our cable Channels as well as many kids and family series and movies on Streaming. This person would assist a VP, Exec Dir, and Dir Business Affairs, all of whom will be primarily dealing with unscripted projects for Streaming.

Every day as an Executive Support Professional is different! On any given day you might:
• Research credits of actors, directors, and writers; research & review department deals for comps;
• Interface directly with other executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
• Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting;
• Prepare expense reports and check requests, make travel arrangements, order supplies, shipping, copying, faxing and filing
• Understand the day's priorities so you can be strategic about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering that our company is publicly traded;
• Draft letters, emails, memos, reports, spreadsheets, short form agreements, and other related correspondence on behalf of your leaders;
• Ability to read contracts and assist in preparing/redlining/editing/proofing of documents
• Assist with and manage special projects
• Collect, compile, and prepare status, tracking, and summary reports
• Able to use/create, and manage workable filing system(s)
• Assist with on-boarding new employees – you'll be the "friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;

*Commitment to Safety We are taking a responsible approach to creating environments that allow us to do what we do best – entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for U.S. salaried and hourly non-union employees, as well as all Staff Augmentation/Agency Temporary workers placed on an assignment at a U.S. location.

Basic Qualifications:
• Background working in or with unscripted content/companies.
• Experience in administrative support and/or equivalent;
• Sharp written & verbal communication skills – (particularly phone skills and email etiquette);
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs and working in a Windows environment;
• Desire to immerse yourself fully and learn all aspects of your executive's business;
• Self-starter with ability to handle multiple, high priority tasks in an organized fashion within a face-paced work environment
• Ability to multi-task and prioritize deadlines/deliverables;
• A calm head and steady hand to deal with the unexpected;
• "EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Motivation to be helpful to your leaders and co-workers, to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational and time management skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications:
• Administrative experience working in either business affairs or legal affairs at a studio, network, talent agency, management company, or entertainment law firm
• Experience with Salesforce-type databases and apps as well as SAP/Concur
• Experience with managing execution of documents (e.g. DocuSign)

Required Education:
Bachelor's degree and/or equivalent exp

Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

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