(800) 774-8036

Executive Assistant

Glendale, CA
Date Added: September 13, 2022
 
Software Resources has an immediate job opportunity for an Executive Assistant. This assignment is hybrid in the Glendale, CA area and will be working onsite Tues-Thurs and remote Mon & Fri.

Duration: 4 month(s)

MUST HAVES: Detailed – Project management acumen, Ability to manage an ever changing calendar– be proactive and ensure the calendar is up to date and move things around, Work well with other Exec Admins, be curious and ask questions to learn more about the area- since it’s a new area – she is building a team, Proficient with Travel arrangements – itineraries – booking events.

Description:
You would be responsible for the day-to-day workings of the leader(s) you support and be a material part of a growing team that is focused on creating strategies. The relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business — and business needs — inside and out, you’ll also need deep knowledge of the leadership and workings of The Company and of related departments across the Disney enterprise. As the "face” of your executive(s) within The Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.
• Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you "own” completely and will provide regular assistance on others;
• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
• Understand the day’s priorities so you can be strategic about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering that we are a publicly traded company;
• Draft letters and emails on behalf of your leaders;
• Assist with on-boarding new employees – you’ll be the "friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
• Manage large purchase orders and vendor contracts;
• Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;
• Plan large, high-profile events like premiers, product launches, off-sites and team-building activities;

** The company requires on-site workers to be fully vaccinated absent a legally required exemption approved by the vendor. Exceptions to the vendor vaccine requirement apply in states that have laws concerning employer vaccine mandates. Vendor must ensure that any unvaccinated workers follow applicable safety protocols when they are on-site. Specifically, for any of their workers who are not verified as fully vaccinated, it is the vendor’s responsibility to ensure that at all times when performing services on-site at a U.S. location or property, those individuals, at a minimum, will wear a disposable face mask certified by ASTM International with an ASTM Level 1 or higher rating (to be changed every day). If the individuals regularly work within three feet of others, the vendor must also implement a secondary mitigation measure such as a face shield or safety glasses. Please note that workers may only remove the face mask if the worker is alone in an office with the door shut, or the worker is six feet of distance from others and actively eating or drinking. Additional safety protocols may be required, as determined in the sole discretion of The Company or its affiliates. If requested, the vendor must inform its contact of any safety protocols the vendor has implemented for any of its workers while on-site at a location or property.

Basic Qualifications:
• At least 3-5 years supporting a Vice President and/or equivalent experience;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Desire to immerse yourself fully and learn all aspects of your executive’s business;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected;
• "EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications:
• Experience at The Walt Disney Company
• Experience working in a large public corporation; and

Required Education:
Bachelor’s degree and/or equivalent experience

Apply Now

Fill out the form below to submit your information for this opportunity. Please upload your resume as a doc, pdf, rtf or txt file. Your information will be processed as soon as possible.

 
Thank you for subscribing to job alerts. You will receive a confirmation email.

Sign up for Job Alerts

Fill out the form below to receive job alerts.

An error has occured. Please close this dialog and try again.
Please complete the entire form below to subscribe to job alerts.
This email address is already subscribed for job alerts.
 
Thank you for referring a friend.

Refer a Friend

Fill out the form below to refer your friend for this position.

An error has occured. Please close this dialog and try again.
Please complete the entire form below to refer a friend.
 

Pin It on Pinterest