(800) 774-8036

Executive Assistant

Burbank, CA
Date Added: June 14, 2022
 
Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Burbank, CA.

Position is Remote for now – will be hybrid later this year on-site in Burbank 2-3 days a week This person will be supporting two executive directors and one VP across the strategy and media marketing teams. It would be helpful for this temp to have previous experience supporting multiple execs


Duration: 18 month(s)

Description:
Executive Assistant to Marketing Operations & Strategy and Media
Our Originals Marketing team is seeking an Executive Assistant to our VP and Executive Director of Media and our Executive Director of Marketing Strategy & Operations. As an Assistant, you will be responsible for administrative and other supportive tasks. The ideal candidate for this role is proactive, organized, efficient, and capable of achieving amazing results in a constantly changing environment. If you are someone who obsesses over details, thrives in a collaborative environment, and jumps at the opportunity to take on new challenges, then this is a great role for you.

Responsibilities:
· Handle complex scheduling responsibilities, with exceptional attention to the details of calendar management in always-changing environment
· Support the marketing strategy & ops and media departments with various tasks including agency meeting set up, tracking key campaign milestones, tracking regular meetings, agendas and reports
· Make travel arrangements and prepare itineraries
· Prepare and manage expense reports
· Coordinate meetings: prepare agendas, secure and plan space, facilitate content development, follow up as appropriate
Attend meetings, take notes and send and track action items to completion

This is an on-site role. The company requires on-site workers to be fully vaccinated absent a legally required exemption approved by the vendor. Exceptions to the vendor vaccine requirement apply in states that have laws concerning employer vaccine mandates. Vendor must ensure that any unvaccinated workers follow applicable safety protocols when they are on-site. Specifically, for any of their workers who are not verified as fully vaccinated, it is the vendor’s responsibility to ensure that at all times when performing services on-site at a U.S. location or property, those individuals, at a minimum, will wear a disposable face mask certified by ASTM International with an ASTM Level 1 or higher rating (to be changed every day). If the individuals regularly work within three feet of others, the vendor must also implement a secondary mitigation measure such as a face shield or safety glasses. Please note that workers may only remove the face mask if the worker is alone in an office with the door shut, or the worker is six feet of distance from others and actively eating or drinking. Additional safety protocols may be required, as determined in the sole discretion of The Company or its affiliates. If requested, the vendor must inform its contact of any safety protocols the vendor has implemented for any of its workers while on-site at a location or property.

Basic Qualifications:
  • Bachelor’s Degree
  • 1-2+ years administrative experience in entertainment
  • Strong organizational skills and the ability to pay close attention to detail while handling multiple simultaneous projects under deadline pressure
  • Team mentality and experience in working in cross-functional work settings.
  • A ‘can-do’ attitude, nothing is too large or too small and the ability to work effectively under pressure
  • Capacity to engage professionally with associates and managers at every level
  • Strong proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Google Docs/Spreadsheets, Gmail
  • Ability to problem solve and a relentless pursuit of better ways
Preferred Qualifications:
Historical knowledge of, and passion for, media, film and television

Required Education:
Bachelor’s Degree

Don’t delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you’re located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

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