(800) 774-8036

Executive Assistant

Glendale, CA
Date Added: May 13, 2022
 
Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Glendale, CA.
This assignment is hybrid in the Burbank/Glendale area. There is a possibility of possibility of overtime.


Duration: 6 month(s)

MUST HAVES: Managing HEAVY Outlook calendaring – make numerous changes as needed, adaptable to change – covering desks of co-workers, learn new programs – work w internal data bases, Extreme Confidentiality, Email savvy – able to create/write emails, work in a fast pace environment, Email and phone etiquette, Excellent written & verbal Communication skills, using Zoom, Take direction well – from others, use of Adobe Suite – Acrobat – able to edit PDF's and must be a Team Player.

Description:
You'd be a key member of a fast-paced team that makes deals to license or produce everything you see on our Channels as well as many kids and family series and movies on Streaming.
• Research credits of actors, directors, and writers; research & review department deals for comps;
• Interface directly with other executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
• Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting;
• Prepare expense reports and check requests, make travel arrangements, order supplies, shipping, copying, faxing and filing
• Understand the day's priorities so you can be strategic about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
• Draft letters, emails, memos, reports, spreadsheets, short form agreements, and other related correspondence on behalf of your leaders;
• Ability to read contracts and assist in preparing/redlining/editing/proofing of documents
• Assist with and manage special projects
• Collect, compile, and prepare status, tracking, and summary reports
• Able to use/create, and manage workable filing system(s)
• Assist with on-boarding new employees – you'll be the "friendly face " that newbies count on to answer all their questions, including some who are extremely senior in the organization;
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;

* The company requires on-site workers to be fully vaccinated absent a legally required exemption approved by the vendor. Exceptions to the vendor vaccine requirement apply in states that have laws concerning employer vaccine mandates. Vendor must ensure that any unvaccinated workers follow applicable safety protocols when they are on-site. Specifically, for any of their workers who are not verified as fully vaccinated, it is the vendor's responsibility to ensure that at all times when performing services on-site at a U.S. location or property, those individuals, at a minimum, will wear a disposable face mask certified by ASTM International with an ASTM Level 1 or higher rating (to be changed every day). If the individuals regularly work within three feet of others, the vendor must also implement a secondary mitigation measure such as a face shield or safety glasses. Please note that workers may only remove the face mask if the worker is alone in an office with the door shut, or the worker is six feet of distance from others and actively eating or drinking. Additional safety protocols may be required, as determined in the sole discretion of The Company or its affiliates. If requested, the vendor must inform its contact of any safety protocols the vendor has implemented for any of its workers while on-site at a location or property.

Basic Qualifications:
• 2 plus years experience in an Admin support role
• MS-Office, Heavy Outlook, Redlining a plus, Excel
• Experience in administrative support and/or equivalent;
• Sharp written & verbal communication skills – (particularly phone skills and email etiquette);
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs and working in a Windows environment;
• Desire to immerse yourself fully and learn all aspects of your executive's business;
• Self-starter with ability to handle multiple, high priority tasks in an organized fashion within a face-paced work environment
• Ability to multi-task and prioritize deadlines/deliverables;
• A calm head and steady hand to deal with the unexpected;
• "EQ " skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Motivation to be helpful to your leaders and co-workers, to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational and time management skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications:
• Administrative experience working in either business affairs or legal affairs at a studio, network, talent agency, management company, or entertainment law firm
• Experience with Salesforce-type databases and apps as well as SAP/Concur
• Experience with managing execution of documents (e.g. DocuSign)

Required Education:
Bachelor's degree and/or equivalent experience

Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!
 
 

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