(800) 774-8036

Executive Assistant

New York, NY
Date Added: May 05, 2022
We have an opening for a Sr. Executive Admin for a huge entertainment company in New York, NY. This is a hybrid position–3 days on-site, 2 days remote in downtown Manhattan, NY

: 5 month(s) with potential to be extended

Must Haves:
o Eagerness to help solve issues/put out fires. There are a lot when it comes to scheduling / calendar clashes.
o Must be able to understand travel arrangements. The concept of how long trips take, what Laura will need to get to and from destinations (i.e. ground transport to and from venues, etc)
o Must have a positive disposition and enthusiasm to help.
o Outlook must be second nature. Following up and responding to each email is KEY.
o Must be a good writer. Minute taking in meetings occurs during staff meetings.

• Provide full administrative support to Executive Vice President
• Overall administrative duties to include, but not limited to, answering and screening incoming phone calls, scheduling meetings and maintaining extensive calendars, executive phone coverage (when needed), handling the preparation and processing of expense reports
• Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, and word processing
• Take the lead in coordinating team conference calls, teleconferences and web-based meetings
• Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, as well as remote support
• Coordinate and/or lead the logistics of on-site, off-site events and executive’s schedule speaking engagements
• Provide general office management support to team, including the handling of building occupancy related matters and oversee facility issues and work with building management as needed
• Participate in administrative team, providing backup to other assistants and contributing to common administrative duties

Basic Qualifications:
• Executive Assistant with demonstrated experience supporting senior executives within large, corporate environments
• Prior media experience
• Advanced computer skills and digital savvy with the ability to work in both MAC and Microsoft Office environments including Word, Excel, Outlook, PowerPoint and Keynote
• Team player with a great attitude with the ability to interact with and build strong relationships across multiple levels of employees and clients within and outside the organization.
• Detail-oriented, with proven organizational and prioritization skills
• Excellent analytical skills with the ability to exercise appropriate judgment and assume responsibility in executing tasks without direct supervision
• Ability to handle multiple concurrent tasks and constant interruptions within an environment with competing and changing priorities and an organization conducting business across multiple time zones
• Effective communication skills (written and verbal)
• Strong interpersonal skills, with the ability to anticipate needs, take initiative, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality
• Willingness to work non-standard, flexible work hours and overtime as needed
• Detail oriented with strong organizational and multi-tasking skills
• Strong ability with presentation software to assist with updating or creating presentation materials
• Ability to quickly learn internal meeting systems (i.e. video conference, telepresence, webex, bluejeans, etc.) and the resources of who to reach out to with questions, setup, etc.

Preferred Qualifications:
• SAP experience

Required Education:
Bachelor’s degree or equivalent experience required

Don’t delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you’re located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

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