(800) 774-8036

Executive Assistant

Burbank, CA
Date Added: November 22, 2021
 
Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Burbank, CA. This role is remote until further notice in the Burbank/LA area.

Candidates are required to be fully vaccinated against COVID-19. Reasonable accommodations will be considered.

Duration : 6 month(s)

Must Haves:
Extremely Adaptable to a very busy and ever changing heavy schedule – able to anticipate needs of the exec – aware what is going on at all times, Work approx 10-12 hours Overtime each week – when required, exceptional Organizational skills, strict Confidentiality, proficient Communication skills – verbal & written, Personable – Professional and Represents well – working with all levels of employees – internal and external.

Description :
As the Executive Assistant to the President, Content Marketing, the ideal candidate must be accustomed to supporting high-level executives and have the ability to manage multiple administrative tasks simultaneously in a fast-paced environment.
The successful candidate will effectively balance changing demands, manage a dynamic schedule, and function well under pressure. Additionally, the Executive Assistant will build collaborative relationships with other executives and assistants throughout the company. A high level of professionalism and confidentiality is required.

Provide overall administrative support for a high-level executive including but not limited to:
• Heavy administrative support including maintaining a busy professional calendar and screening/directing phone calls as needed
• Support the President in meetings by taking notes and distributing action items to team members
• Play a key role in the research, organization, purchasing, and delivery of gifts for several different occasions on behalf of the President
• Update and compile documents for President's Weekly Report
• Interact with a wide variety internal and external contacts on behalf of the executive
• Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
• Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
• Prepare, manage and file confidential memos, business updates, meeting notes
• Collaborate closely with the Chief of Staff, as well as internal & external departments, to prioritize the President's schedule and ensure all deadlines on assigned projects are reached in a timely manner
• Coordinate with IT for any tech related needs
• Understand and intuitively anticipate needs and demands for this key executive role
• Must maintain high level confidentiality

*Commitment to Safety We are taking a responsible approach to creating environments that allow us to do what we do best – entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for U.S. salaried and hourly non-union employees, as well as all Staff Augmentation/Agency Temporary workers placed on an assignment at a U.S. location.

Basic Qualifications:
• Professional, poised Executive Assistant with a minimum of 2 years of experience supporting senior executives within large, corporate environments
• Demonstrated ability to handle confidential and sensitive information
• Advanced computer skills in Microsoft Office and Google Suites (including but not limited to: Outlook, Word, Excel, Power Point, Google Docs)
• Exceptional prioritizing, organizational and interpersonal skills
• Highly meticulous attention to detail
• Excellent verbal and written communication skills including demonstrated telephone etiquette skills
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
• Demonstrated proactive problem solving skills, handling multiple concurrent tasks and constant interruptions
• Willingness to work non-standard, flexible work hours and overtime as needed; ability to serve in an "on-call " capacity
• SAP Experience
• Professional etiquette and welcoming demeanor with internal and external executives, and guests

Preferred Qualifications:
Previous experience

Required Education:
Bachelor's Degree or equivalent work experience

Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.
Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

 

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