Executive Assistant

Burbank, CA
Date Added: June 03, 2024
Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Santa Monica, CA.

This assignment is currently Remote Mon, Tues, Thurs & Fri., and onsite in Santa Monica on Wed. The dept is moving to Burbank within the next 6 months and will be Onsite Mon-Thurs and Remote Fri.

Must Haves: Organized, Self-starter – looks ahead for and provides solutions, Operate in a busy environment and able to multi task – keep projects on schedule, Assist team with contracts and billing and provide updates with the team, and always On top of things. Prefer previous Disney exp.

Duration: 8 month(s)
Pay Rate:  $28 – $38/hr DOE

VP, Social Media & Influencer Partnerships is seeking an Executive Assistant. As an Assistant, you will be responsible for administrative and other supportive tasks. The ideal candidate for this role is proactive, organized, efficient, and capable of achieving amazing results in a very fast-paced and constantly changing environment. If you are someone who obsesses over details, thrives in a collaborative environment, and jumps at the opportunity to take on new challenges, then this is a great role for you.

● Handle complex scheduling responsibilities, with exceptional attention to the details of calendar management in a fast-paced environment
● Support the full social department with various tasks including opening social handles, processing contracts, billing, liaison with social platform partners
● Make travel arrangements and prepare itineraries
● Prepare and manage expense reports
● Coordinate meetings: prepare agendas, secure and plan space, facilitate content development, follow up as appropriate
● Attend meetings, take notes and track action items

Basic Qualifications:
● 2+ years administrative experience in entertainment
● Strong organizational skills and the ability to pay close attention to detail while handling multiple simultaneous projects under deadline pressure
● Exceptional communication and interpersonal skills – collaboration skills are essential
● A 'can-do' attitude, nothing is too large or too small and the ability to work effectively under pressure
● Capacity to engage professionally with associates and managers at every level
● Strong proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Google Docs/Spreadsheets, Gmail
● Good energy and a calming presence
● Ability to problem solve and a relentless pursuit of better ways

Preferred Qualifications:
● Historical knowledge of, and passion for, social media and influencer marketing
● Experience with entertainment industry professionals both in front of and behind the camera

Required Education:
Bachelor's Degree

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